Attendance Guidelines




If you student is absent:

  1. Report the absence to the Cox front office by 9am by calling (817) 698-7200.

  2. Send a note with your student when they return to school OR email   Absent notes/emails should include the following information: 


  • Student’s First and Last Name

  • Date(s) of Absence(s)

  • Reason for Absence

  • Signature of Parent or Doctor’s Office

Written documentation in the form of a parent or doctor note must be received in order for the absence to be excused. 

Additional Information:

  • 9:30am is the “snapshot” time for taking attendance.

  • Written notes may be sent to school in your student’s communication folder and the teacher will send them to the office. Please allow 24 – 48 hours for absent notes to be posted in the system.

  • If you get a doctor’s note that does not cover the entire time your student is out, you will need to write a parent note to excuse the additional days.

  • Absences may be excused for illness, doctor appointments, funerals, and religious holy days. For more information on Northwest ISD Attendance Guidelines, please refer to the Attendance section on pages 24 – 26 of the Student Handbook and Code of Conduct



  • Your student will receive a tardy any time they arrive late OR leave early. There is no “leave early” code in our system, so the tardy code is used for both arriving late and leaving early.  This is necessary for us to track our Bell-To-Bell award. The state of Texas defines a tardy as any partial day

  • All tardies are coded as unexcused. If a student has a doctor’s note for coming in late or leaving early, the tardy will be changed to “Medical Present”. 

  • Students are expected to be in the classroom and prepared for instruction when the tardy bell rings at 7:40am. 



Viewing Attendance Records

Attendance records may be viewed online through the Home Access Center. If you do not have a user name and password to access the HAC, please call the front office. Below is an explanation of the attendance codes that appear on your student’s attendance record:

Unexcused Absence (A) – student was not present on campus at our 9:30am snapshot time.

Excused Absence (EXA) – student was not present on campus at our 9:30am snapshot time AND written documentation from a parent was received

Medical Absence (MA) – student was absent for the entire school day AND brought back a note from a doctor

Medical Present (MP) – student was present for a partial day AND brought back a note from a doctor for the part of the day that they were out. 

Unexcused Tardy (T) – student was present on campus at our 9:30am snapshot time, but either arrived late or left early without a doctor’s note


Attendance Awards

At our award ceremonies at the end of each six weeks, we recognize students who have earned the Perfect Attendance Awards.

Perfect Attendance is awarded to students who were present at our 9:30am snapshot time every day for the six weeks (or had a doctor’s note for coming in after or leaving before 9:30am for an appointment). If a student has 3 or more tardies for the six weeks, they may not receive the Perfect Attendance award.


If you have questions about your student’s attendance, please contact  Andrea Vogel at (817) 698-7200 or email


Excellent Attendance is critical to your student’s success. Thank you for your support!